When it comes to running a successful business, it is extremely important to keep track of your finances through accounting software.
The problem is…
With so many different cloud accounting tools, how do you know which is right for your new startup business?
That’s where we come in!
We’ve reviewed the top accounting tools so you can choose the best fit your needs.
The best accounting software (summary)
If you’re short on time, here is the top 5 accounting software solutions for startups:
- Quickbooks Online (best overall)
- Xero (best for technology)
- Freshbooks (best for freelancers)
- Wave Accounting (best free option to use)
- Sage business cloud accounting (best for brick & mortar businesses)
What is the best accounting software for small businesses & startups?
Here are the top 5 cloud accounting software programs for small to medium-sized businesses:
1. Intuit QuickBooks Online
Check the price of Quickbooks online
QuickBooks Online is one of the USA’s most popular accounting software programs.
It’s designed specifically for small businesses and has all the features you need to run your business smoothly, from invoicing and expense tracking to bookkeeping and tax preparation.
QuickBooks Online also offers robust customer support, so you can always get help when needed.
I like that Quickbooks Online integrates with other Intuit software programs, such as TurboTax, for filing your personal taxes.
Quickbooks also integrates with eCommerce solutions, such as Shopify, which makes it a great option for eCommerce accounting software.
2. Xero
Xero is a cloud-based accounting software that’s perfect for small businesses that thrive on using technology to save time and money.
Xero is like buying an iPhone. It’s powerful, looks great and has thousands of third-party mobile apps to enhance your experience.
Similarly, Xero is powerful, has an easy-to-use interface and even has its own app store with thousands of third-party apps (both free and paid) that help make your Xero experience even better.
It offers all the features you need to run your business efficiently, including invoicing, expense tracking, and bank reconciliation. It even has a mobile app, although in my experience, what you can do with it is very limited.
One feature I like about Xero is that it uses AI to predict what category your expenses should be when reconciling your accounts. This saves you (or your bookkeeper) a lot of time.
Xero is a great choice for businesses looking for a modern, all-in-one solution.
Tip: Xero is the accounting software I use for my own US-based business. When I lived in the UK I also used Xero for my business.
3. FreshBooks
FreshBooks is another great option for small businesses, especially freelancers and self-employed individuals.
What I like about FreshBooks is how easy it is to use for individuals who want to handle their accounting themselves.
It has all the features to manage your finances, including invoicing, expense tracking, and online payments.
FreshBooks also offers excellent customer support and integrates with several other business tools, making it a great choice for small businesses.
4. Wave Accounting
Best free option
Wave Accounting is a great choice for freelancers, small business owners or self-employed individuals (such as Uber or Lyft drivers) who are looking for affordable accounting software.
It’s free to use (with paid upgrades available) and comes with all the essential features you need to manage your finances, including invoicing, expense tracking, and online payments.
Wave Accounting offers excellent customer support and a user-friendly interface that is easy to use even for non-accountants.
What I like about Wave is how easy it is to manage your whole business from one tool, even if you’re not an accountant. It’s a great, all-in-one accounting tool.
Get a Wave Accounting free trial
5. Sage50 Sage business cloud accounting
Sage 50cloud is a great accounting software program for larger brick-and-mortar businesses. It is cloud-based, making it easy to use and access anywhere.
It has many features, including invoicing, expense tracking, etc.
The only thing I don’t like about Sage Business Cloud Accounting is that the design looks a bit outdated compared to other accounting software solutions.
On the plus side, Sage Business Cloud accounting offers inventory management and many extra features that other accounting tools don’t have. It’s especially good for advanced users.
6. Zoho Books
Best mobile app accounting software
Zoho Books is one of the best small business accounting tools because it offers an all-in-one business management solution.
For example, business owners can manage their finances from the Zoho mobile app, integrate the software with other Zoho tools (such as financial CRM software with Zoho CRM) and even integrate it with additional marketing services that Zoho offers.
Zoho also has a free plan that makes it easier for sole proprietors or small business owners to start using.
What Is Accounting Software and What Are Its Benefits?
Accounting software is an essential tool for businesses of all sizes. It helps manage finances, track expenses, and generate invoices.
This small business accounting software can also help budget and forecast future expenses.
What are some of the benefits of small business accounting software?
Perhaps the most obvious benefit is that it can save businesses time. Rather than manually tracking finances, businesses can use accounting software to automate the process.
This can free up time for businesses to focus on other tasks, such as marketing and lead generation.
Another benefit of accounting software is that it can help businesses keep track of their spending.
This can help prevent overspending and can help businesses stay on budget.
Accounting software can also help businesses track their income and expenses, which can be helpful in tax preparation.
Because cloud accounting software is cloud-based, staff can manage your books remotely. You or anyone else can even access it from anywhere in the world.
Finally, accounting software can also help businesses manage their customer records. This can help them keep track of customer invoices and follow up with customers with outstanding balances.
See also: Best lead generation strategies for accountants
Overall, accounting software can be a helpful tool for businesses of all sizes. It can save businesses time, help them keep track of their finances, and even help them manage their customer records.
Key Takeaway: Cloud accounting software can help businesses save time, track spending, and manage customer records.
How to Choose the Best Accounting Software for Your Business Needs
When choosing the Best Accounting Software for your business needs, you should keep a few things in mind.
Type of business
First, you need to decide what type of business you have.
This will help you narrow down your choices. For example, if you have a small business, you may not need all the features that a larger business would need. Or, if you are a freelancer, you may not need accounting software with payroll features for employees.
Budget
Next, you need to consider your budget. Many accounting software programs are available, but they all have different price tags.
Small business accounting software typically costs less, and many even offer free plans for you to get started with.
If you have a larger business and need multiple currencies or additional inventory management features, you’ll most likely need accounting software that costs a bit more.
Reviews
Finally, it would be best if you read reviews.
But don’t just read any reviews. Find reviews of people in your industry using the accounting software you’re interested in.
Reading reviews from other business owners in your industry can help you narrow down your choices and find the best accounting software for your needs.
A lot goes into running a successful business, but one of the most important is having a good accounting software system in place.
The Top 5 Accounting Tool Features for Businesses
Here are four things to look for in a good accounting software system:
1. Ease of Use:
You want a system that is easy to use and understand. It should be user-friendly to quickly input data and get the necessary information.
2. Reporting Features:
A good accounting software system will have powerful reporting features that give you insights into your business finances. This can help you make better decisions about where to allocate your resources.
3. Integration:
Look for a system that can integrate with your other software programs, such as your CRM or invoicing system. This will make it easier to get all your information in one place.
4. Customer Support:
When you have questions or run into problems, you want to be able to get help from the software company. Look for a company that offers excellent customer support.
Choosing the best accounting software for your business is an important decision. Take your time to evaluate your options and select a system that will meet your needs.
Key Takeaway: The best accounting software is user-friendly, has powerful reporting features, integrates with other software and offers excellent customer support.
The bottom line
If you’re looking for the best accounting software to help your business grow, our top two recommendations are Xero & QuickBooks Online!
FAQs for small business accounting software
Ashley Davis (or ‘Ash’ for short) is the CEO & Founder of Skyline Social. For over 15 years, Ash has been helping business owners with lead generation. Ash specializes in helping businesses get high-quality leads, appointments and clients each month with automated digital marketing strategies. Learn more about the author here.
